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📦 Item Management

Add New Item
View All Items

Comprehensive item management with SKUs, variants, pricing, and detailed tracking capabilities.

Overview

What are Inventory Items?

Inventory items are the foundation of your inventory management system. Each item represents a unique product or material that you track, sell, or use in your business operations.

The system supports complex item structures including variants (different sizes, colors, styles), custom attributes, multiple pricing tiers, and multi-location stock tracking.

Key Capabilities
✓ Unlimited custom attributes and variants
✓ Barcode and QR code generation
✓ Multi-location stock tracking
✓ Automated reorder point management
✓ Cost and pricing history
✓ Bulk import and export capabilities

Core Features

  1. 📝
    Basic Information
    Core item details and identification
    • Item name and description
    • SKU (Stock Keeping Unit)
    • Barcode and QR code support
    • Item categories and subcategories
    • Brand and manufacturer details
  2. 🎨
    Variants & Attributes
    Manage product variations and custom properties
    • Size, color, and style variations
    • Custom attributes and fields
    • Variant-specific pricing
    • Dimension and weight tracking
    • Material and composition details
  3. 💰
    Pricing & Costs
    Comprehensive pricing and cost management
    • Purchase cost and supplier pricing
    • Sale price and markup calculation
    • Multi-currency support
    • Bulk pricing tiers
    • Cost history tracking
  4. 📊
    Stock Management
    Inventory levels and reorder management
    • Current stock levels by location
    • Reorder points and maximum levels
    • Safety stock calculations
    • Stock alerts and notifications
    • Reserved stock tracking

How-To Guides

Creating a New Item
1
Navigate to Inventory > Items > Add New
2
Enter basic information (name, SKU, description)
3
Select or create a category
4
Set pricing and cost information
5
Configure stock levels and reorder points
6
Add any variants or custom attributes
7
Save and activate the item
1
Open an existing item
2
Go to the Variants tab
3
Define variant attributes (size, color, etc.)
4
Create specific variants with unique SKUs
5
Set variant-specific pricing if needed
6
Configure stock levels for each variant
1
Prepare CSV file with item data
2
Navigate to Items > Import
3
Upload and map CSV columns
4
Review and validate data
5
Process the import
6
Verify imported items

Item Types

🛍️ Finished Goods
Ready-to-sell products for customers
• Consumer products
• Manufactured items
• Packaged goods
🔧 Raw Materials
Components used in production
• Manufacturing components
• Assembly parts
• Processing materials
📦 Supplies
Operational and office supplies
• Office supplies
• Packaging materials
• Maintenance supplies

SKU Best Practices

Creating Effective SKUs
Stock Keeping Units (SKUs) should be unique, meaningful, and consistent across your inventory. Good SKUs help with organization, searching, and inventory management.
✅ Good SKU Examples
• SHIRT-BLU-MED-CTN (Category-Color-Size-Material)
• LAP-HP-15-I7-512 (Type-Brand-Screen-CPU-Storage)
• OFF-PEN-BLK-BIC (Category-Type-Color-Brand)
❌ Avoid These Patterns
• Random numbers: 123456789
• Special characters: ITEM#1@!
• Spaces: "Blue Shirt Medium"

Troubleshooting

Each SKU must be unique across your entire inventory system.
• Check if the SKU already exists in the system
• Use the search function to find existing items
• Modify the SKU to make it unique
• Consider using variant suffixes (-001, -002)
Search indexes may take time to update or items may be inactive.
• Check if the item status is "Active"
• Try searching by different criteria (name, SKU, description)
• Refresh the page and try again
• Verify you have permission to view the item
Import data must meet specific format and validation requirements.
• Download and use the provided CSV template
• Check for required fields that are missing
• Ensure SKUs are unique within the import file
• Verify data types match expected formats

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