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📦 Inventory Management

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API reference

Complete inventory control system for managing stock, orders, suppliers, and analytics across your entire supply chain.

Quick actions

➕
Add New Item
🛒
Create Purchase Order
💰
Process Sales Order
⚖️
Stock Adjustment
🚚
Transfer Inventory
📊
View Analytics
🗂️
Manage Categories
📍
Manage Locations

Overview

What is Inventory Management?

The Datar Inventory Management module provides comprehensive tools for tracking, managing, and optimizing your inventory across multiple locations. From simple stock tracking to complex supply chain operations, the system scales with your business needs.

Built on a flexible foundation, the module supports various inventory methodologies including FIFO, LIFO, and weighted average costing, while providing real-time visibility into stock levels, movements, and financial impact.

Key Benefits
✓ Real-time inventory visibility across all locations
✓ Automated reorder point management
✓ Integrated purchase and sales order processing
✓ Comprehensive analytics and reporting
✓ Multi-location and multi-currency support
✓ Barcode and serial number tracking

Getting started

Follow these steps to set up your inventory management system:

1. Configure Locations
Set up your warehouses, stores, and other inventory locations with zone organization.
2. Create Categories
Organize your inventory with hierarchical category structures and custom attributes.
3. Add Initial Inventory
Create inventory items with SKUs, variants, and detailed attributes.
4. Set Up Suppliers
Configure supplier relationships for purchase order processing and procurement.
5. Configure Workflows
Set up approval workflows, reorder points, and notification preferences.
6. Start Operations
Begin processing orders, tracking movements, and analyzing performance.

Core features

  1. 📦
    Item Management
    Create and manage inventory items with detailed attributes
    • SKU and barcode management
    • Category organization with custom attributes
    • Variant tracking (size, color, material, etc.)
    • Multi-level pricing and cost tracking
    • Serial number and batch management
  2. 📍
    Location Management
    Multi-location inventory with zone organization
    • Warehouse, store, and virtual locations
    • Zone and bin organization
    • Location-specific permissions
    • Inter-location visibility
    • Capacity and restriction management
  3. 🗂️
    Category Management
    Hierarchical organization with custom attributes
    • Unlimited hierarchy levels
    • Custom attributes per category
    • Inheritance from parent categories
    • Bulk operations on category items
    • Category-based reporting and analysis
  4. ⚖️
    Stock Adjustments
    Accurate inventory corrections with audit trails
    • Physical count adjustments
    • Damage and loss tracking
    • Write-offs and write-ons
    • Approval workflows for large adjustments
    • Complete audit trail documentation
  5. 🛒
    Purchase Orders
    Streamlined procurement and supplier management
    • Automated approval workflows
    • Supplier performance tracking
    • Cost control and budget management
    • Quality assurance and inspection
    • Integration with receiving processes
  6. 💰
    Sales Orders
    Efficient order fulfillment and customer management
    • Automated inventory allocation
    • Real-time order tracking
    • Integrated shipping management
    • Return and exchange processing
    • Customer communication automation
  7. 🚚
    Transfers & Movements
    Track inventory movements between locations
    • Inter-location transfers with approval
    • Real-time transit tracking
    • Stock reservation during transfer
    • Emergency and return transfers
    • Complete movement audit trails
  8. 📈
    Analytics & Reports
    Comprehensive reporting and business intelligence
    • Inventory valuation and aging analysis
    • Turnover and velocity metrics
    • ABC classification and optimization
    • Demand forecasting and planning
    • Custom dashboards and KPI tracking

Common workflows

📥 Receiving Inventory
Complete workflow for receiving and processing incoming inventory
Create PO
→
Receive Items
→
Quality Check
→
Update Stock
📤 Order Fulfillment
End-to-end process for fulfilling customer orders efficiently
Receive Order
→
Pick Items
→
Pack & Ship
→
Update Stock
🔄 Stock Transfers
Moving inventory between locations with proper tracking
Create Transfer
→
Ship Items
→
Receive Items
→
Complete Transfer

Best practices

✅ Do's
• Perform regular cycle counts to maintain accuracy
• Set up automated reorder points for critical items
• Use consistent naming conventions for SKUs
• Implement barcode scanning for efficiency
• Review and update supplier information regularly
• Monitor key metrics like turnover rates
❌ Don'ts
• Don't skip receiving inspections
• Avoid manual stock adjustments without documentation
• Don't ignore low stock alerts
• Avoid duplicate SKUs or item codes
• Don't process orders without checking availability
• Avoid outdated pricing information

Troubleshooting

This usually indicates missing transactions or data entry errors.
• Review recent stock movements and adjustments
• Check for unprocessed receipts or shipments
• Perform a cycle count for affected items
• Use stock adjustment feature to correct discrepancies
Stock is only updated when items are received, not when PO is created.
• Ensure the PO status is set to "Received"
• Check that received quantities are entered correctly
• Verify the receiving location is correct
• Review the receiving workflow documentation
Check reorder point configuration and notification settings.
• Verify reorder points are set for items
• Check notification preferences in settings
• Ensure email notifications are enabled
• Review the reorder point calculation method

Related resources

  1. API Reference
    Integrate inventory data with external systems
  2. Asset Management
    Manage fixed assets and equipment
  3. Project Management
    Link inventory to project requirements

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