Track changes, compare versions, and restore previous file states
The File Versioning system in the Drive module provides comprehensive tracking of file changes over time. This allows users to view past versions, compare changes, restore previous states, and maintain a complete history of document evolution.
Create new versions automatically when files are modified with configurable triggers and thresholds.
View complete timeline of changes with metadata, user information, and detailed change logs.
Compare differences between versions with visual highlighting and detailed change analysis.
Roll back to previous versions while maintaining full history and audit trails.
Document reasons for changes with detailed version notes and collaborative feedback.
Control version storage, retention policies, and administrative oversight.
Explore and navigate through file version timelines:
Configure how versions are created, stored, and managed with flexible policy controls.
Policy Type | Description | Configuration Options |
|---|---|---|
Version Creation | When and how new versions are created | Automatic vs manual, edit thresholds, time-based, event triggers |
Version Retention | How long versions are kept | Number-based limits, time-based cleanup, selective retention |
Access Control | Who can view and manage versions | View permissions, restore rights, delete permissions, admin overrides |
Storage Management | How versions are stored and optimized | Compression policies, archiving rules, delta vs full copies |
Always add descriptive comments when creating versions manually. This helps team members understand what changed and why.
Balance storage costs with audit requirements by setting retention policies that meet your compliance needs without excessive storage.
Ensure team members understand how to view, compare, and restore versions to prevent accidental data loss and improve collaboration.
Periodically review and clean up unnecessary versions, especially for frequently edited files that may accumulate many minor versions.
Discover how to use custom properties and tags for better organization.
